I want to become an Individual Options or Level 1 Waiver independent provider for individuals with developmental disabilities. What do I need to do?

People providing services to individuals with developmental disabilities need to be certified through the Ohio Department of Developmental Disabilities (DODD).

It is important to know what type of waiver services you want to provide. If there is an individual in need of waiver services, please ask the individual or parent/guardian to verify the type of waiver services needed.

Complete the following steps for certification as an Independent Provider:

1. Review the following information regarding certification through the Ohio Department of Developmental Disabilities:

Service Definitions (www.dodd.ohio.gov/RulesLaws/Pages/RulesInEffect.aspx)

Administrative Rules:

  • • 5123:2-2-01 Provider Certification: (click here)

    • 5123:2-2-02 Background Investigations for Employment: (click here)


2. Get a BCII check. You will also need a FBI check if you have not lived in Ohio for the last five (5) years. It can take up to 30 days for your background check results to get from BCII to DODD.

The Belmont County Board of DD offers BCII and FBI background check services for independent and agency providers. Please call 740.695.0407 to schedule an appointment.

BCII fee -   $22.00      FBI fee - $24.00

In addition, you can also click here to locate a WebCheck agency in your area.

Ask for your background check results to be sent directly to the Ohio Department of Developmental Disabilities. DODD will not accept paper copies.

DODD
Office of Provider Certification
30 E. Broad Street, 13th Floor
Columbus, OH 43215

3. Take an eight-hour DODD-approved Provider Certification Training. There are a couple of options from which to choose. There are fees associated with the on-line training which are directly paid to the vendor on-line.

4. Be certified in First Aid/CPR. If you do not have current First Aid and CPR certification, you will need to take training. DODD will not accept on-line training. Contact your local fire departments or hospitals for information regarding local classes.

5. Complete the online application through the Ohio Department of Developmental Disabilities. Click on the link for further instructions and steps for becoming a new provider. www.dodd.ohio.gov/Providers/Pages

While completing your on-line application, you will need to be sure to print the forms in the “Downloads” section and sign and date them. You will need to scan and upload this information to DODD with your on-line application. Instructions are included in the on-line application. All required documentation also will need to be scanned and electronically attached to your on-line application before final submission.

6. More Information

  • • Once you choose a particular application type (individual or agency) you cannot change it.
    • An email address is MANDATORY. This is the primary way DODD corresponds with providers. Your application will not be processed without a valid email address.
    • If you are getting certified to work with a specific individual, you will need the following information to put on your application:

    • o Name of the individual
      o Medicaid number of the individual
      o SSA name
      o SSA phone number

    • Be sure to write down your username and password. You will need this information every time you log in to the DODD website.
    • Once your application goes into “Under Review with Specialist” status, you will receive an email. DO NOT respond to the email that has this information. This will slow down the certification process. If you need to contact someone in the certification unit, compose a new email to Provider.Certification@dodd.ohio.gov.


After I become an independent waiver services provider, do I still need training?

Yes, dependent on what type of waiver services you provide. Please review Administrative Rule

Chapter 5123:2-2-01 (chick here) and Chapter 5123:2-9 and the appropriate service area (www.dodd.ohio.gov/Medicaid/Pages/Service-Definitions-.aspx) for specific training requirements.
The Belmont County Board of DD offers some annual trainings for independent providers. Please click on the provider trainings tab for more information.

As an Independent Provider, who is my employer? How do I get paid?

Independent Providers are not employed by the Belmont County Board of Developmental Disabilities or the Ohio Department of Developmental Disabilities. You are considered self-employed. You are responsible for billing and you will bill ODODD directly for any services you provide. http://dodd.ohio.gov/Providers/Billing/Pages/default.aspx


No taxes are taken from your pay. You will need to make arrangements to pay taxes (federal, state, local, Social Security) on any income you receive as an independent provider.

I received a notice from the Ohio Department of Developmental Disabilities that I need to renew my certification. How do I renew?

You will complete your certification renewal through the Provider Certification Wizard on the Ohio Department of Developmental Disabilities website. You will be required to submit the following:

  • • Recent BCII (background) check
    • Proof of required training
    • Certification fee
    • Other information will be requested based on the services you are certified to provide


If you do not start your renewal application prior to your certification expiration, you will not be paid for any work that you do between the date of expiration and the date when your certification becomes active again.

  • • Get a background check. Please note it may take up to 30 days for your background check to get from BCII to DODD.

    • o If you have not lived in Ohio for the past five (5) years, you will also need a FBI check
      o If you have had a BCII check done in the past year, you may request that BCII send those results to DODD.
      o Click here  and enter information to search for a Web-Check location in your area.


Ask for your background check results to be sent directly to the Ohio Department of Developmental Disabilities.

DODD
Office of Provider Certification
30 E. Broad Street, 13th Floor
Columbus, OH 43215

  • • You will need to submit the following information to DODD:
    • o Required Annual Provider Training Documentation
      o Current First Aid and CPR certification
      o Current driver’s license or state ID
      o Vehicle Insurance (if providing transportation services)
      o Driver’s abstract less than 14 days old (if providing transportation services)


You may be asked for additional information based on the services you have selected to provide. All required documentation must be scanned and uploaded through the on-line application.
If you are asked for a Letter of Intent, you have most likely changed something in your contact information (address, phone, email). You will need to write a statement regarding why the change was made (moved, new service provider, phone number, etc.)

Certification Secrets
Listed below are a few tips for waiver providers:

  • • Please bookmark the DODD website for easy access.
    • Be sure to write down your username and password. You will need this information every time you log in to the DODD website.
    • The on-line application will automatically save each time you exit. You do not need to complete the application at one time and can make revisions. However, once the application is submitted to DODD, it cannot be revised.
    • You will need to pay the certification fee using a credit card, debit or electronic check upon completion of the on-line application.
    • When you do become certified as an independent provider, be sure to keep your approval letter. You will need to access this letter during Provider Compliance Reviews. If you are becoming certified to provide waiver services for a specific individual, be sure to contact the family when you receive certification. If you are providing services to an individual for the first time, a Service and Support Administrator will contact you to arrange a meeting to discuss those services.
    • Once you receive your final approval letter, you should contact the Belmont County Board of Developmental Disabilities at 740.695.0407 x 331. Your name and information will be added to our list of Certified Providers and email notification list.
    • Be sure to keep evidence of trainings that you attend once you are certified as a provider. This will be important for compliance reviews.
    • The on-line provider renewal certification application will have most the information already completed from the previous application including waiver services being provided. Please make any changes on the application. If you want to add services or delete services, be sure to do designate on the renewal application. There is an additional fee if you add a waiver service any time other than certification renewal.
    • Be sure to keep your contact information, especially your email address, updated through your on-line DODD provider profile. The Ohio Department of Developmental Disabilities will contact you by email a majority of the time regarding any provider issues.
    • Feel free to call the Belmont County Board of DD with any questions you may have at 740.695.0407 x 331.